Product tour
Your business
Everything you need to manage clients, orders and day-to-day operations from one place. Stop jumping between spreadsheets, emails, calendars and file-sharing platforms.
Production
From the moment a booking arrives to the moment the files are delivered, Apollo helps keep every job moving.
Client experience
Give clients a delivery experience that reflects the quality of your work.
Client portal — deliverables
Team & scale
Start as a solo operator and expand as your workload grows. Apollo is designed to support both independent photographers and larger property media providers.
From enquiry to invoice
Capture the client, services and brief.
Diary slot and photographer assigned.
Files land on the order.
Production and approval queues.
Client portal and invoicing handoff.
Step-by-step detail through the platform
Phase 1
Configure services, pricing and client records once — before the first job lands.
Define what you sell — photography, floorplans, EPC, drone — plus service SLAs and reusable Extras such as late cancellation or urgent order charges.
Set itemised baselines, service combinations, client-specific overrides, property size rules and square-footage adjustments — stored once, applied at order time.
Model estate agencies with branches and contacts, or individual clients — so every order carries the right relationship context.
Phase 2
Capture orders with your rules already applied, then book and assign the work.
Capture property, services and brief on one order. Pricing rules and client overrides resolve into a snapshot — without duplicate spreadsheet work.
Orders workflow
Move orders to booked, assign yourself or a photographer, and keep unbooked work visible for the team to pick up.
Phase 3
Move files from shoot through review without losing context on the order.
Field staff upload on-site; editors access the order remotely. Files stay on the product — whether you outsource editing or handle it yourself.
Orders workflow
Production and review queues show what needs attention. Approve editor output or send work back before release.
Phase 4
Release work through the client portal and handle revisions with control.
Give your clients their own portal — place orders, track progress, download completed media and leave notes through a single login.
Client portal — deliverables
Clients can request changes; you review, route to an editor, check the output and return to the client.
Phase 5
Bill with clarity, keep files organised, and stay on top of the week ahead.
Draft invoices from order pricing, set delivery conditions, track overdue work and restrict downloads until payment — with user choice over how much to automate.
Central storage for current and past orders, a shared diary, and in-app messaging for staff, editors and clients.
Analytics and operational reports are on the roadmap. Early access users help shape priorities — we listen for practical problems, not abstract feature requests.
Early access
