Product tour
How Apollo works, in plain language.
A practical walkthrough of how the product is structured. No demo theatre, no fake dashboards — just the moving parts your team will actually use.
- 01 · Platform overviewOne workspace for property media operations
- 02 · Clients and branchesManage clients, branches and contacts
- 03 · Orders and schedulingCapture and schedule jobs without the chase
- 04 · Pricing and quotesApply pricing consistently — not from memory
- 05 · Uploads, downloads and storageCapture stays organised, delivery stays clean
- 06 · Production visibilitySee what's active, what's ready and what's stuck
- 07 · Staff roles and permissionsGive your team the right level of access
- 08 · Client communication & portalKeep the conversation tied to the work
- 09 · Storage organisationWhere the files live without the hunt
01 · Platform overview
One workspace for property media operations
Your Apollo workspace brings clients, branches, orders, pricing, production and storage into a single place — so the day-to-day work has a home that everyone on the team understands.
- Tenant workspace with isolated data per team
- Owner, admin, staff and editor scopes
- Light and dark mode for long working days
What this looks like in product
Designed to support one workspace for property media operations without forcing your team to rebuild process from scratch.
02 · Clients and branches
Manage clients, branches and contacts
Set up agencies, branches, direct clients and the contacts you work with day to day. Service eligibility, payment method and invitations live alongside contact records.
- Agency, branch and direct-client structures
- Per-client and per-branch preference and pricing slots
- Contact records that travel with the order
What this looks like in product
Designed to support manage clients, branches and contacts without forcing your team to rebuild process from scratch.
03 · Orders and scheduling
Capture and schedule jobs without the chase
Take orders internally or via a connected client, schedule a slot, assign the photographer, and keep the status moving from booking through delivery.
- Workspace and portal intake with shared lifecycle
- Diary scheduling with append-only schedule history
- Status flow from booking through to delivery
What this looks like in product
Designed to support capture and schedule jobs without the chase without forcing your team to rebuild process from scratch.
04 · Pricing and quotes
Apply pricing consistently — not from memory
Configure itemised pricing, surcharges and combinations once. Override per client or branch when commercial terms differ, and keep the resolution visible on the order.
- Itemised baselines, surcharges and combinations
- Per-client and per-branch overrides
- VAT settings (inc / ex) at the workspace level
What this looks like in product
Designed to support apply pricing consistently — not from memory without forcing your team to rebuild process from scratch.
05 · Uploads, downloads and storage
Capture stays organised, delivery stays clean
Field staff and editors upload directly to the order. Storage is organised per workspace, with deliverables surfaced where they are needed for clients.
- Direct-to-storage uploads on the order
- Per-product downloads on the order detail
- Storage manager with allowance visibility on Team plans
What this looks like in product
Designed to support capture stays organised, delivery stays clean without forcing your team to rebuild process from scratch.
06 · Production visibility
See what's active, what's ready and what's stuck
Production and review queues give operators a single view of work in flight. Edits move through review without rebuilding the conversation.
- Active production and Review work queues
- Per-product editor assignment on the order
- Honest production stages — not fake automation
What this looks like in product
Designed to support see what's active, what's ready and what's stuck without forcing your team to rebuild process from scratch.
07 · Staff roles and permissions
Give your team the right level of access
Role-based access keeps owners in control while letting staff, editors and collaborators do their work without friction.
- Owner, admin, staff, editor and collaborator scopes
- Permissioned visibility on staff and reports
- Server-side access checks, not just hidden buttons
What this looks like in product
Designed to support give your team the right level of access without forcing your team to rebuild process from scratch.
08 · Client communication & portal
Keep the conversation tied to the work
Order discussion threads keep messages tied to jobs. The client portal direction is to give clients the right read of their orders, deliverables and invoices — without inventing a chat product.
- Order-level discussion threads (workspace + portal)
- Client portal for orders, deliverables and invoices
- Designed to support — not replace — your existing comms
What this looks like in product
Designed to support keep the conversation tied to the work without forcing your team to rebuild process from scratch.
09 · Storage organisation
Where the files live without the hunt
Each order keeps its uploads and deliverables organised together, so there is one place to look — not five different drives or shared links.
- Per-order storage trees
- Indexed usage view at workspace level
- Conservative actions — no surprise deletions
What this looks like in product
Designed to support where the files live without the hunt without forcing your team to rebuild process from scratch.
Next step
See it inside your own workspace.
Create an Apollo workspace in a few minutes and shape it around how your team works.